ONLINE PAY STUBS AND W-2s

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WHAT ARE ONLINE PAY STUBS AND W-2s?

Digital Designs' Online Pay Stub Solution is a secure, easy-to-use, Web-based tool that empowers employees to view their current and/or past pay stub and tax information anywhere, anytime, from Internet-enabled computers or mobile devices. The ePay module along with DocAgent gives you everything you need to automate your payroll process.

Experts agree implementing the right online pay stub solution will result in substantial cost savings. Based on research by NACHA (National Automated Clearing House Association), the average cost of printing a pay stub for one employee is $1.90 per pay period plus postage and materials. This equates to approximately $60.42 per employee for 26 pay periods. Therefore, a company with 500 personnel spends approximately $30,210 per year to validate payroll via pay stubs. While costs vary, this is a conservative estimate that does not include the expense of storage, replacement stubs, etc. With Online Pay Stubs and W-2s, your company can realize a 70% or greater cost savings, versus that of the traditional paper based systems.

IMMEDIATE PROTECTED ACCESS TO PAYROLL INFORMATION

Enable employees to proactively examine current pay period information, review pay history, provide information to agencies requiring employment verification, and provide annual tax forms all from the interactive touchscreen. 

Providing employees access to online pay stubs and W-2s/T4s on demand, allows these and other related tasks to be accomplished directly by the employee, without the involvement of managers or payroll personnel. The result is increased privacy and decreased administrative costs.

PAPERLESS eW-2 OPT-IN FEATURE

Employees enjoy the flexibility of determining how they would like to receive their year-end W-2/T4 via the optional opt-in module. To encourage higher participation in eW-2s or eT4s for Canadian provinces, employees are prompted to elect to receive their tax documents electronically via simple secure web access. The opt-in module allows the employer to meet all federal compliance guidelines for eW-2s and eT4s.

EMPLOYEE INFORMATION MANAGER

Address, name, marital status and contact information changes are easily and accurately made with the Personal Information Manager. Personal data updates can be securely transferred to the employer payroll system. Employees enjoy the flexibility of securely updating their contact information through a simple web browser interface. Reduced keying errors save the Payroll department countless hours of validating and keying employee information. 

EMPLOYEE RECORDS

The eCabinet module provides secure document storage for current and past years' records. During the implementation process, we can upload W-2 information from past years for online viewing. In addition, this secure access is not part of your infrastructure so "termed employees" can access this data without bothering your payroll department.

A PASSION FOR SERVICE AND SUPPORT

At Digital Designs we not only deliver the highest quality, most robust, and most manageable software solutions, but we also take great pride in our acclaimed customer service and support. Our Software Solution Specialists are on hand to provide timely answers to your questions and help you get the greatest value from your software investment.

An after-hours hotline is available for clients to ask questions or address any challenges that may arise. Digital Designs' e-Care Center is also accessible to customers who prefer self-service support. They'll find access to FAQs, helpful tips and techniques, and new version and documentation downloads.

WHY ONLINE PAY STUBS AND W-2s?

  • Helps manage "termed employees"
  • Thin Client
  • Ease of Use
  • Single Application Architecture
  • Cost Savings
  • Quick Implementation
View a Demo

View a Demo

HIGHLIGHTS

  • Eliminate costs associated with paper handling, storage & transportation
  • Substantially reduce printing cost of pay stubs, W-2s, T4s, forms, envelopes, folder/sealer forms, etc.
  • Lower time & costs required to reproduce lost pay stubs & W-2s
  • Minimize the time expended by payroll & administrative personnel to manage payroll activities
  • Deliver email notifications to employees at pay cycles & end-of-year

RELEVANT FACTS

  • In a survey that interviewed HR executives, more than 70% of responders said that their top issue is managing change.

ROI Calculator
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Find out how much your organization can save distributing HR Documents with these simple ROI Calculators.

Case Studies

Mohawk Industries
Regis Corporation
Resorts Casino
Union County Schools

There is a Better Way.

To learn more about automating your Payroll Pay Stub and Employee Tax Reporting Processes, to schedule a free one-on-one consultation, or to find out more about our other Enterprise Document Management Solutions, please contact us today. Or call us at (800) 948-6293 ext. 126.