Education Solutions

Document Management Solutions for the Business of Education

Digital Designs offers a full complement of document management solutions for school business offices.

Start with the solution that will have the greatest impact on operating efficiency and cost savings. Then add the next most critical solution until you have achieved all of the dramatic improvements that document automation promises. From business document production to digital document delivery and secure storage, Digital Designs offers a complete spectrum of solutions. And you can be confident that your Digital Designs solutions will work seamlessly with your financial accounting system.

Eliminates printing and distributions costs. Provides more responsive service to employees.
Allows for self-service on-line freeing staff for more critical duties.
Can be implemented internally or as a service hosted in a secure data center.

Purchase Order Workflow

Compresses process cycle times.
Eliminates the cost of paper document distribution.
Cuts printing and handling costs.
Provides for automating matching against vendor invoices and receipt vouchers.

A/P Invoice Workflow

Compresses process cycle times.
Eliminates the cost of paper document distribution.
Accesses related documents such as purchase orders and receipt vouchers to speed approval.
Ensures timely processing for taking early payment discounts and avoiding late payment fees.
Optical character recognition slashes manual data entry effort.

Green Impact

A very positive by-product of implementing digital document and records management solutions is the savings in paper which has a direct relationship to saving trees and improving air and water quality.

Secure Distributed Laser Printing

Eliminates costly preprinted forms.
Provides for printing centrally or to secure remote devices. Enhances security.
Provides audit trail.
Eliminates bursting, decollating and check signing tasks.

Student Records Management

Where do you store student records?
How much time and trouble is involved in finding a required student record.
Schools across the country are discovering the advantages of converting paper records to digital formats for protection and easy retrieval.

H/R Records Management

Eliminate the paper and provide instant access to all types of human resource records including training records, salary and personel action records, awards, publications, calendars, employee handbooks, and more.

Cloud Computing and SaaS

Rapidly gaining in popularity, cloud computing incorporates software as a service (SaaS), infrastructure as a service (IaaS), platform as a servas (PaaS) and Web 2.0 to dramatically reduce the time and costs associated with implementing new information technology solutions.
Most schools are now opting for SaaS solutions for document and records management.