Applications > Digital Document Hosting
Software as a Service (SaaS)
Saves Capital Expenses and Cuts Operating Costs
Digital Designs' Secure Document Hosting is a Web-based tool that empowers users to view relevant digital documents anywhere, anytime, from Internet-enabled computers.
With documents securely hosted online, your company can realize a 70% or greater cost savings, versus that of the traditional paper-based system. In 49 out of 50 states, electronic pay stubs are an acceptable method of providing payroll information to employees. They also have widespread acceptance, averaging an 80% participation rate when offered by employers. Electronic pay stubs significantly reduce operating expenses related to printing and delivering payroll stubs, while enhancing the direct deposit services that your company already provides employees.
Top Benefit Drivers of SaaS Hosted Document Management:
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Improved Speed to Market
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Focus on Core Business
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Lower Total Cost of Ownership
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Business Continuity Assurance
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Support Team of Trained Professionals
1. Improved Speed to Market
Competitive Advantage
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Timely Document Retrieval
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Improved Customer Service
How much time would you and your organization save if you had instant access to documents needed for customer service instead of having to promise to return calls after paper documents had been retrieved from file cabinets? Statistics show that one in twenty paper documents are misfiled prolonging the process. With a paperless document management system you can electronically search for and retrieve needed documents with the click of a mouse and browse, print, email or fax copies on demand as required to provide more responsive customer service, a real differentiator in today’s competitive global business environment. And with Digital Designs’ outsourced document management solutions you don’t have to worry about refilling your documents. They’ll be there the next time you need them, safe and secure in your personal managed archive.
Enable Self-Service -- Now!
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Reduce Costs
Outsourcing Service to Your Customers and Employees
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Competitive Advantage
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Increased Customer Satisfaction
Reduce Internal Burden
Global Accessibility
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Personal Freedom
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Greater Control
Faster Start-Up
Compliance
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Litigation Support
Short Implementation Time
2. Focus on Core Business
Backlog of Open Projects
Moore’s Law continues to push the price/performance ratio for information technology to new highs at the rate of doubling power at no increase in price every 18 months. But leveraging that power is complicated by the growing list of projects that IT and Operational Departments are facing. What businesses need are high-impact solutions which can be implemented quickly with minimal impact on internal resources. Outsourced document hosting solutions offer background capture and indexing of documents and off-site storage with secure access from any Web browser on-demand.
3. Lower Total Cost of Ownership
Compute savings of administrative time associated with hosted digital document management:
Document Server Administration:
2 hrs / day @ $25 / hr (including OH) x 250 work days / yr
= $12,500
Traditional In-House Document Hosting:
(Managing configuration, security, storage, logs, software licenses, software updates, back-ups, availability, disaster recovery, etc.)
Server Cost:
= $7,000
NACHA Projection of Costs:
(associated with moving to electronic pay stubs)
= $1.90 Each
Ability to Amortize Capital Investment
- (Avoidance of Large Up-Front Capital Requirements)
Predictable Costs
Pay By Use
We've all had the experience of using software solutions that have much more capability than we need to or want to use. The same is true of solutions with scalable capacity. With outsourced document hosting you pay only for the functionality and capacity you require. The system is scalable, so as you grow you can increase capacity as needed. You pay only for the functionality and capacity you use eliminating the overhead built into solutions implemented internally.
Freedom from Software Upgrades and Administration
Physical Storage Space
Many administrative offices are being choked with paper documents stored in file cabinets taking up valuable office space. How valuable is your office space? If you could eliminate much of your paper storage space, could it be used to accommodate additional staff as your business grows? Many businesses consider this a critical element of the value proposition for moving to a more paperless business environment as quickly as possible. Outsourcing document management makes the transition painless and fast, empowering your employees and at the same time reducing costs.
Reduce Internal Burden
Prevent Lost Documents
Ease of Document Lifecycle Management
4. Business Continuity Assurance
Given the potential of a disruptive business event, measures must be taken to ensure the ability of an enterprise to maintain business operations. Outsourcing certain business functions to hardened, redundant service centers ensures that digital assets will be secure and available even if central operations are impaired. Document hosting is one of the lowest-impact functions which can be outsourced. Since documents and records are relatively static compared to business transactional data, they are not as time-sensitive to operational interruption. Access to hosted documents from any Web browser provides continuity of operations from any alternative site in the event that primary offices become unavailable.
Disaster Recovery
Off-Site Backup
Off-site backup is critical not only for your business data, but also for documents and records. Consider the fact that 80% of the content and knowledge in business is contained in unstructured documents and not in data bases. Many critical documents and records are stored only in paper form and are vulnerable to fire, flood, natural disasters and other uncontrollable events. Paper documents stored off-site are less accessible when they are needed and lengthen the process of retrieval and re-filing. Outsourced digital document management provides off-site storage with managed backup for business continuity and recovery purposes, eliminating the need for internally managing these functions.
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