Solutions > Delivery

Automated Document Delivery

  • Are you still printing and mailing documents and reports?

  • Do some customers prefer alternate delivery methods?

  • How much would your organization benefit by reducing document production and delivery cycle times?

Solution:  DocAgent | Document Delivery

DocAgent transforms traditional print document delivery into digital document workflows.  Working in the background DocAgent can handle any combination of a vairety of delivery methods including print, fax, email, archive, web and xml.  Each recipient recieves documents via their preferred delivery method.  Savings on production, sorting and collating, handling and delivery are dramatic.

You don't have to change existing enterprise applications - just set up the business rules one time using the  friendly user interface, and DocAgent takes care of the rest everytime your business processes generate documents.

What is DocAgent?

DocAgent is a business-rules-based solution which quickly and efficiently distributes high volume mission-critical documents and reports to trading partners and stakeholders via e-mail or secure server.

Security

DocAgent allows selective encryption of e-mail attachments to ensure that they are viewed only by the intended recipients. Passwords are securely managed and exclusively associated with each individual e-mail address. The attachment cannot be viewed without first entering the recipient’s unique password.

When DocAgent optionally routes documents to the DocAgent for Web system for Internet (“pull”) viewing, the user must log in to a secure Web server to retrieve documents. The user is presented with a “tree” view of only the document categories that he or she is authorized to view. The user can then “drill down” to retrieve the required document based upon pre-established indexing and search criteria.

How DocAgent Works

E-Business document output is segmented and merged with electronic overlays by Digital Design’s laser printing solution, FormServer. When internet delivery is specified, DocAgent converts the document to the Adobe Portable Document Format (PDF), attaches it to an e-mail message and immediately delivers it to any e-mail box in the world.

DocAgent also has an Application Program Interface (API) which receives a print file name and an e-mail address as input parameters and delivers print file as an e-mail attachment. This command can be run interactively or integrated into your application to provide electronic delivery output for existing jobs. An OS/400-style user interface allows the selection of a particular application output file from a list for immediate interactive distribution.

User Benefits

Enterprise application output is segmented and delivered directly to any e-mail box, almost instantly, ready for online viewing. The attachments are transformed into the universal Adobe Portable Document Format (PDF) which can be printed in perfect fidelity on any attached PC printer.

Instant delivery to end users dramatically reduces postage, handling, and printing costs associated with printed output. As business demands for electronic documents grow over the next several years, your savings will increase proportionately.

Document distribution rule exception handling allows a phased-in implementation approach as employees, customers, and vendors indicate delivery preferences.

Want More Information?

Click here for a solution sheet showing features and system requirements.

For more information on automating your Document Distribution and Delivery processes, to schedule a free one-on-one consultation, or to find out more about our other Document Management solutions for the enterprise, contact us today!

Digital Designs, Inc.
1501 Charlotte Avenue | Monroe, NC 28110
800.948.6293 x 123
Email Us