CAPITAL ACQUISITION PROCESS WORKFLOW AND MANAGEMENT

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Digital Designs' Business Automation Workflow software provides a complete automated solution for capital funds requests. Your new streamlined process will quickly and effectively incorporate your policies and procedures into an automated workflow providing company-wide compliance. The electronic solution routes the requests for approval, automates escalations and exceptions, shows real time visibility of what is in-process and who last received the document. The management dashboard shows bottlenecks, maintains audit logs, and provides the ability to escalate.

CAPITAL FUNDS REQUESTS ARE NOW "ANYWHERE - ANYTIME"

Digital Designs transforms capital requests into a fluid online process that can be used anywhere - anytime with an Internet connection. Even access your approvals via our DocAgent Mobile app. Workflows are designed by your team to fit the way you do business. Have less expensive requests go through one workflow process while more expensive requests go through a more rigorous process, all with the proper approvals and audit trails.

Encompassing a company's business processes and procedures within our workflow solution guides employees to properly follow protocol with confidence and consistency. You are in control of all workflow rules, and these can be maintained or changed according to your process changes. Once requests have been approved, DocAgent can integrate into various purchasing systems as well as our AP Invoice Automation workflow solution for greater efficiency and an excellent ROI.

ANALYTICS DASHBOARD

Capital Funds automation management empowers organizations to make better decisions by providing a greater level of transparency and visibility into its processes, ultimately increasing the executives' level of control. 

Digital Designs' Integrated Analytics Dashboard is customizable and can provide overviews in table and graphical formats.

It relieves the burden on IT and reports key performance indicators and metrics in real-time, offering instant insights from intuitive dashboards. 

  • Increased visibility of workflows & bottlenecks
  • Run reports such as Requests per User and Monthly Expenditures
  • See the number of documents in the review process 
  • Number of exception items & why 
  • Audit readiness

SECURITY

Security has priority. As a result, a secure, central electronic repository is the backbone of our business process automation system. It provides safe and easy access to sensitive data and reports. In the outsourcing model, Digital Designs maintains client information in a secure data center which is compliant with the Statement on Auditing Standards No. 70. In traditional in-house systems, many critical documents and records are stored only in paper form and are vulnerable to natural disasters and other uncontrollable events.

PREPARE FOR TOMORROW, TODAY

With cumbersome paper filing, random retrieval of something as important as capital funds requests could take an unacceptable amount of time in today's fast-paced business world. Businesses are rapidly migrating systems to e-business for more responsive service and reduced operating costs. 

Document management can make documents immediately accessible via any authorized Web browser on demand. Digital Designs can help make the process a simple, smooth transition. 

A PASSION FOR SERVICE AND SUPPORT

Our passion begins with the consulting and sales process. We believe doing business should be easy. At Digital Designs we not only deliver the highest quality, most robust, and most manageable software solutions, but we also take great pride in our acclaimed customer service and support. Our Software Solution Specialists are on hand to provide timely answers to your questions and help you get the greatest value from your software investment.

HIGHLIGHTS

  • Ability to create capital requests anywhere - anytime
  • Ability to import paper requests, emails or scan hard copy requests
  • Workflow process including routings, approvals, escalations, exceptions and audit trails
  • Management dashboard for complete system view and statistics
  • Online view of all activity

THERE IS A BETTER WAY

Call us today at 1-800-948-6293 to learn more about global document management solutions by Digital Designs.