Top 10 Things You Need to Know About Going Paperless at Work. - 10. Outsource Storage and Management of Digital Business Documents

Outsource Storage and Management of Digital Business Documents

(#10 of a series.)

We've all had the experience of frustration in wasting time searching through personal files and stacks of paper for a misplaced bill or tax document.  That problem is amplified thousands of times in paper-intensive business processes.  

Because of globalization, regulatory compliance, identity theft and confidentiality leaks, every business today is searching for ways to reduce costs, increase speed and improve the security of sensitive business documents.  

Because 65% of business knowledge exists as unstructured content in documents and not stored in databases, document management has become a critical bottleneck in the flow of commerce.

Digital Document Management solutions coupled with ubiquitous high-speed wireless networks offer the cure for the problem.  Not only do they simplify the extraction and organization of document knowledge into actionable data, they also eliminate lost documents and provide rapid search and retrieval, mobility and increased security.

But these solutions are traditionally delivered as expensive enterprise systems which require heavy up-front capital expenditures for hardware and software.  Also, the complexity of internal networks and the backlog of IT projects makes implementation expensive and time consuming.

The emergence of the Cloud Computing is changing that equation.  The buildout of utility computing coupled with Software as a Service (SaaS) now enables rapid provisioning of information management systems with much less impact on internal infrastructure and human resources.  

The trend toward outsourcing non-core business competencies, such as document management, makes it possible to excel at providing the most competitive high-value products and services to customers.

Gartner recently reported:  "We are seeing an acceleration of adoption of cloud computing and cloud services among enterprises . . .  After many years of germination, most notably in the SaaS (Software as a Service) arena, the core ideas at the heart of cloud computing — such as pay for use, multi-tenancy and external services — appear to be resonating more strongly.  In part, this can be explained by macroeconomic factors.  The financial turbulence of the last 18 months has meant every organization has been scrutinizing every expenditure.  An IT solution that can deliver functionality less expensively and with more agility (remembering that time is money) is hard to ignore against this backdrop."

Digital Designs is utilizing the power of the cloud to accelerate the delivery of higher value to the end customer by offering Digital Document Management as a Service at a fraction of the cost of traditional implementations. 

To learn more visit or call 800-948-6293.

Until next time,

John Queen