Top 10 Things You Need to Know About Going Paperless at Work. - 8. Simplify Compliance

Simplify Compliance

(#8 of a series.)

In our last installment in this series we discussed the power and financial benefits of implementing self-service applications and the implications for our global economy.  Today we'll take a look at compliance and how digital document management solutions make it easier to meet requirements.

If you haven't heard, regulatory compliance is increasing - faster than ever!  You've probably heard terms like HIPAA, Sarbanes-Oxley, ISO 9000, SAS 70 and the Gramm-Leach-Bliley Act.  All of these regulations require adherence to strict processes for conducting business, managing the accuracy and security of sensitive information, and be able to prove to auditors that you are doing it.  

Basically, what that means is that you have to do a better job of managing your processes, your information, and your documents.  You have to enhance security and maintain an audit trail of every sensitive document access.  That's really not possible with paper documents.  With digital documents you can capture the user ID and the time and date of every document touch point, and your auditors can easily retrieve that whenever they demand it.  That means that they will be able to complete their audits in less time and a lower expense.

So, Build in auditability with digital document management solutions to be able to easily demonstrate the efficacy of document security measures and simplify compliance management.

Until next time,

John Queen