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Digital Document Archive

  • Are you still storing paper documents in file cabinets?

  • Did you realize that knowledge workers spend 40% of their time looking for information in documents, and half the time not finding what they're looking for?

  • How much time and money could you save if the documents you needed were always only a mouse click away?

Solution:  DocAgent Archive

Index and safely store digital versions of your documents so that they are accessible anytime-anywhere via a web browser with appropriate credentials.  DocAgent Archive stores your documents automatically as they are produced by your enterprise applications or as they are scanned when received in the mailroom.  DocAgent can also automatically capture inbound documents from fax and email.  Your documents are protected and managed throughout their life cycle in accordance with pre-established business rules.

Customers, vendors, employees and trading partners can access their documents directly through the simple web browser interface raising your service levels and saving you and your staff valuable time.  Paper storage costs and time-consuming filing and retrieval processes are also dramatically reduced.

What is DocAgent Archive?

DocAgent Archive provides advanced e-output management for quickly and securely capturing, storing, and retrieving business application output documents via a Web Browser.

Security

DocAgent Archive provides document security and Digital Rights Management (DRM) to protect your documents from unauthorized copying, printing and distribution. Control how they are used, by whom, for how long, and when. DocAgent Safeguard ensures complete PDF security with full licensing and document management control using 128-bit encryption.

DocAgent Safeguard was made specifically for publishers of high value information published in PDF format. It protects your PDF research documents and reports from unauthorized copying, sharing, modifying, printing (including how many times).

User Benefits

An automated batch process ensures fast, unattended report capture, indexing, and archiving. Users then have Web browser access to enterprise business application output documents within minutes of generation.

With customer-specific report definitions, indexing values are automatically extracted and stored in database. Report data is converted to a compressed Adobe PDF format to significantly reduce the cost storage.

DocAgent Archive reduces time spent looking through traditional printed reports and documents by prompting for search criteria and precisely retrieving the document or page desired.

The Document Viewer interface provides a text search feature that makes it easy to locate specific, non-indexed data within a document after it has been retrieved for viewing. It also provides the flexibility to print to a locally-attached PC printer, fax or email the document in perfect fidelity.

The administrator specifies business-rules which permit document access only by individuals who have appropriate authority.

Want More Information?

Click here for a solution sheet showing features and system requirements.

Click here to view some of the applications that can be accomplished by using DocAgent.

For more information on archiving your business document processes, to schedule a free one-on-one consultation, or to find out more about our other Document Management solutions for the enterprise, contact us today!

Digital Designs, Inc.
1501 Charlotte Avenue | Monroe, NC 28110
800.948.6293 x 123
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